Constitution

CONSTITUTION AND BY-LAWS OF THE PEACE RIVER NORTH TEACHERS’ ASSOCIATION

Revised 2017

CONSTITUTION AMENDED BY MAJORITY VOTE ON
May 16, 2017 Annual General Meeting

NAME: The name of the association shall be the Peace River North Teachers’ Association
hereinafter referred to as the PRNTA. It shall be a local association affiliated with
the British Columbia Teachers’ Federation, hereinafter referred to as the BCTF
according to the terms stated in By-Law 3 (3.1) of the BCTF Constitution and By-
Laws.

OBJECTIVES: The objectives of the PRNTA shall be:
a) To promote the cause of education in the Peace River North School District.
b) To raise the status of the teaching profession and to promote the welfare of the
teachers in the same district.
c) To organize and administer such activities and funds as will assist in promoting
the above objectives.
d) To represent its members and to regulate relations with their employer through
collective bargaining of terms and conditions of employment.
e) To represent its members on Peace River North School District #60 committees.

PEACE RIVER NORTH TEACHERS’ ASSOCIATION BY-LAWS:
This society is a member-funded society. It is funded primarily by its members to carry on
activities for the benefit of its members. On its liquidation or dissolution, this society may distribute
its money and other property to its members.

By-Law #1: Membership

a) Active Membership:
(i) Teachers who are members of the BCTF and employed by School District
#60 (Peace River North).
(ii) such other active members of the BCTF as are assigned by the federation
Executive Committee

b) Associate Membership:
Any person residing in this district admitted as an affiliate member of the
BCTF may become an associate member of the Association on application
to the executive and payment of the current fee.

c) Honorary Membership:
Honorary memberships may be granted at any general meeting of the
PRNTA, as recognition of outstanding service to the cause of education,
provided such election is not in conflict with any clause in the BCTF
Constitution.

d) Associate and Honorary members shall not be eligible to hold executive office, or
to vote, or to participate in any manner in matters relating to collective bargaining,
but may participate in all other general meetings, inservice activities and social
affairs of the PRNTA.

By-Law #2: Executive

a) The Table Officers of this Association shall consist of the President, Vice-
President, Secretary and Treasurer.

b) The PRNTA Executive Committee shall be the Table Officers of this
Association, together with:
(i) the Local Association Representative
(ii) all staff and Teachers Teaching on Call (TTOC) representatives
(iii) all chairpersons of standing committees

By-Law #3: Duties

a) The President shall:
(i) be presiding officer of the PRNTA
(ii) be responsible for arranging the agenda for each meeting
(iii) be a member, ex-officio, of all committees appointed by the Executive
Committee and all elected committees
(iv) have general supervision of all matters and affairs of the PRNTA
(v) ensure that committee reports be given in either written or oral form to the
PRNTA at regular intervals
(vi) be an Alternate Local Association Representative and attend all
Representative Assemblies during his/her term of office
(vii) attend the BCTF’s Annual General Meeting as a voting delegate
(viii) The President is the official spokesperson of and conducts the offical
correspondence of the PRNTA
(ix) The President will have the deciding vote in the event of a tie on any
motion at any meeting

b) The Vice-President shall:
(i) act in the absence of the President assuming all of his/her duties and
prerogatives.
(ii) assist the President with Public Relations
(iii) coordinate the orientation and welcoming of new teachers
(iv) chair at least one general meeting before May.
(v) sign all instruments in the name of the PRNTA when authorized by the
President.

c) The Secretary shall:
(i) prepare and preserve a written record of all meetings of the PRNTA,
general or otherwise, and of its Executive Committee, and shall sign all
instruments in the name of the PRNTA when authorized by the President
(ii) have a copy of all policies and procedures of the PRNTA which will be
kept separate from the minutes of the meetings
(iii) keep on file a master copy of the Constitution so that it may be updated
regularly in accordance with changes made by the local association. The
Constitution shall be circulated to all schools in September

d) The Treasurer shall:
(i) have the care and custody of all PRNTA monies
(ii) deposit all monies in such bank as is designated by the Executive, and shall
disburse and dispose of the same money at the order of the Executive Committee,
and shall, with the Secretary, Vice-President or the President, sign all cheques on
behalf of the PRNTA
(iii) keep a proper set of books and shall exhibit an interim report on the state of
the account to each general meeting.
(iv) present at the Annual General Meeting of the PRNTA, a properly audited
report or financial review of its accounts and financial condition, including
a detailed report of all receipts and expenditures
(v) seek the advice of the Executive Committee in preparing a budget for the
September General Meeting.
(vi) present the budget containing a recommendation regarding the amount of
the annual fee, to the September General Meeting of the PRNTA for
ratification or amendment

e) The Local Association Representative or Alternate Local Association
Representative shall:
(i) attend all Representative Assembly (RA) Meetings of the BCTF
(ii) at the conclusion of the RA meeting, provide a comprehensive verbal report
and a written summary of each RA meeting to the first Executive
Meeting which follows and to the next General Meeting
(iii) attend all Executive Meetings

f) The PRNTA Bargaining/Working and Learning Conditions Chairperson shall:
(i) chair the PRNTA Bargaining Committee as needed
(ii) head the negotiating team
(iii) bargain the terms and conditions of the union contract in consultation with
the Negotiating team, the PRNTA Bargaining Committee and the Local
Association
(iv) review district data to ensure working and learning conditions are
adhered to, as set out in the collective agreement
(v) seek input from the Executive Committee regarding negotiating priorities
and direction

g) The PRNTA Pro-D Committee Chairperson shall:
(i) chair the PRNTA Pro-D Committee;
(ii) attend PRNTA Executive Meetings;
(iii) ensure the PRNTA Pro-D Guidelines are followed.

h) The PRNTA Health and Safety Committee Chairperson shall:
(i) chair the PRNTA Health and Safety Committee;
(ii) attend PRNTA Executive Meetings;
(iii) represent the PRNTA on the Joint Health and Safety Committee of
School District #60

i) The PRNTA Social Justice Committee Chairperson shall:
(i) chair the PRNTA Social Justice Committee;
(ii) attend PRNTA Executive Meetings

By-Law #4: Elections

a) Nominations:
(i) A nominating committee consisting of two members shall
be appointed by the Executive Committee prior to the PRNTA Annual
General Meeting.
(ii) Nominations will also be received from the floor of the AGM.
(iii) The Presidential nominees(s) shall have previous PRNTA Executive
experience.

b) The following Executive Committee members shall be elected by secret ballot at
the Annual General Meeting of the PRNTA:
President (2 years)
Vice-President (1 year)
Secretary (1 year)
Treasurer (1 year)
Local Association Representative (1 year)
Chairperson of the Social Justice Committee (1 year)
Chairperson of Bargaining/Working and Learning Conditions
Committee (2 year)
Chairperson of the Professional Development Committee (2 year)
Chairperson of the Health and Safety Committee (1 year)
TTOC Representative (1 year)

c) The Staff Representative shall be elected during the month of June or prior to the
first Executive Meeting in September.

d) Whenever a vacancy occurs in an elected PRNTA Committee, that vacancy shall
be filled by election at the next General Meeting for the remainder of that
position’s term.

e) The membership may, by majority vote, dismiss from his/her position within the
local association, any elected officer or other representative of the PRNTA. Such
action must be preceded by a motion of intent at the previous General Meeting
subject to an appeal process.

f) A Professional Development Executive Committee of four PRNTA members
shall be elected at the AGM. Two of the committee positions shall be elected at
each AGM and will serve a two year term.

g) Delegates to the Annual General Meeting of the BCTF must be elected at a
General Meeting of the Association.

h) Should an elected officer or other representative of the PRNTA be absent for two
consecutive meetings, that person’s position may become vacant. This vacancy
shall be advertised and filled at the next appropriate General Meeting or school
staff meeting in the case of a staff representative vacancy.

By-Law #5: Fees

a) The annual local fee shall be determined by the September General Meeting of
the PRNTA. Such fees shall be deducted at the source in ten equal instalments.

b) An additional fee or levy for Extraordinary expenses except for arbitration fees
can be set by any General Meeting of the PRNTA. Such fee or levy shall be paid
by each active member on or before a date set by the PRNTA General Meeting.
Failure to comply shall be followed by the submitting of the name of the member
concerned to the BCTF for action under By-Law 4.3 of the BCTF Constitution
and By-Laws.

By-Law #6: Borrowing

a) In order to carry out the objectives of the PRNTA the Executive Committee
may, on behalf of and in the name of the PRNTA, raise or secure the payment
or repayment of money in the manner they decide.

b) The Executive Committee may not exercise its borrowing power unless it is
assented to by at least two-thirds of the Executive Committee.

c) The members may, by motion at a General Meeting, restrict the borrowing
powers of the Executive Committee, but a restriction imposed expires at the
next Annual General Meeting.

By-Law #7: Financial Records

The PRNTA general accounts shall be examined at the end each financial year. A
copy of the financial statement to the end of the last fiscal year shall be made
available to members at a General Meeting for examination and questions before
June 1 of the following year.

The Professional Development accounts shall be examined as of
December 31st of each year and copies shall be available to School District #60
and for member examination.

By-Law #8: Meetings

a) The Annual General Meeting of the PRNTA shall be held during the month of
May.

b) Following the Annual General Meeting, the current and incoming Executive shall
meet jointly in the month of June.

c) Special General Meetings may be called at the discretion of the Executive.
Upon written request of 20% of the membership, a Special General Meeting
shall be called by the Executive.

d) Members shall be given written notice, via the staff representatives, at least one
week in advance of all regular General Meetings. Such notice will include
information regarding the agenda. Members shall be given as much notice as is
possible for special meetings.

e) There will be three General Meetings of the PRNTA, held in:
(i) September
(ii) January
(iii) May

f) Regular meetings of the PRNTA Executive shall normally be held on the first
Tuesday of the month.

By-Law #9: Quorum

Those active members present at any regularly advertised General or Special
Meeting shall constitute a quorum. A quorum at an Executive Meeting shall consist
of 1/3 of those members who have been elected to the Executive Committee.

By-Law #10: Voting

Voting at all meetings shall be by show of hands, except when a ballot is demanded
by three or more members present, or it is prescribed by this constitution. A ballot
may also be held at the discretion of the President.
Proxy voting shall not be permitted.

By-Law #11: Amendments to the Constitution

This Constitution may be amended by 75% of the votes cast at a General Meeting,
provided that notice of such amendment shall have been submitted in writing at the
previous General Meeting.

By-Law #12: Committees

a) The Standing committees shall be:
(i) The Social Justice Committee
(ii) The Bargaining/Working and Learning Conditions Committee
(iii) The Professional Development Committee
(iv) The Health and Safety Committee

b) The Social Justice Committee
(i) may consist of a representative from each worksite
(ii) will hold regularly scheduled meetings throughout the school year
(iii) shall increase awareness of issues such as multi-culturalism, gender equity,
children’s rights, poverty, violence, homophobia and other related areas of
social responsibility
(iv) shall carry out within the local, the BCTF policies and procedures for
enhancing human rights, and social justice

c) The Bargaining/Working and Learning Conditions Committee
(i) shall consist of the Bargaining/Working and Learning Conditions
Committee Chair and at least five members appointed by the Executive Committee
and ratified at a General Meeting
(ii) shall meet as necessary

d) The Professional Development Committee
(i) shall consist of the Professional Development Executive Committee and
one representative from each worksite
(ii) will normally meet once per month

e) The Health and Safety Committee
(i) shall consist of the Health and Safety Committee Chairperson and one
representative from each worksite
(ii) will hold regular meetings
(iii) shall monitor and promote within the local, health and safety standards for
worksites that meet or exceed The Workers Compensation Act and Occupational
Health and Safety Regulations

By-Law #13: Rules of Order

The procedure at all meetings shall be governed by the most recent edition of
Robert’s Rules of Order, when not inconsistent with this Constitution.

By-Law #14: Discipline

The Association has the right to discipline its members subject to its Discipline
Policy.
Authority of The Local Executive Committee:
Those PRNTA members who cannot conscientiously take strike action against their
employer, who cross picket lines established and/or recognized by the local
association, agree to:
i. sign a statement thereto, at the strike’s beginning, of intent to cross a legally
constituted picket line, and;
ii. forfeit their net wages during the course of any strike action to the Professional
Development Committee of the PRNTA